Glossary
The following are the main definitions of the key concepts in the planning and execution of logistics and port activities carried out by the Port of Cartagena Group.
AccidentAn undesired event that may result in injury, illness, or death of persons, property damage, or other losses. Accident (2)Damage or claim formalized to the insurance company. Arrival draughtsA reading by the crew of the draught indicated at the bow and stern of a vessel when docking at the site. Arrival at portDate and time a vessel arrives in port, as recorded at the maritime authority’s pilot station. Eventually, it means the set of activities done to attend a vessel in port, from its arrival to its departure in the same trip. Audit programA set of one or more audits planned for a given period of time for a specific purpose. Audit planDescription of the activities and agreed details of an audit. Audit evidenceRecords, statements, or other information that are verifiable and relevant to the audit criteria. |
Audit closingFinal stage of the audit process where the audit findings are discussed and agreed upon and the audit plan is finalized. Audit findingsThe result of an audit, which is provided by the audit team after considering the audit objectives and findings. AdjusterIntermediary between the insurance company and the organization who is in charge of defining the value of the damages and the percentage the insurance company will pay for their repair. Adjust recordsMake a modification to the system records due to an inconsistency between the SAC-400 and SPARCS systems, to reflect the logical container movement made. AnchoringSafe point to which personal fall protection equipment, with certified breaking strength and safety factor, designed and certified for installation by a manufacturer and/or a qualified person, can be connected. It can be fixed or mobile, depending on the need. ARIMAuthorization of withdrawal/entry of merchandise. |
ARL (Labor Risks Administrator)Entity that prevents, attends, and protects workers from accidents and/or illnesses that may occur as a result or consequence of their work. Abandoned merchandiseSituation in which merchandise that has not been withdrawn from the port is found in the warehouse and the term has expired. Audited PartyOrganization, area, or process being audited. Authorized personnelPersons in charge of entering a confined space and performing a specific job. They are responsible for the use of personal protective equipment and for complying with the procedures established for such work. AuditorPerson in charge of conducting an audit. AuditSystematic, independent, and documented process for obtaining audit evidence and evaluating it objectively to determine the extent to which audit criteria are met. |
B/L or bill of ladingBill of lading or document that the shipper issues as certification that it has received the merchandise to be delivered at the destination. Baan and/or ZeusComputer system to support administrative and financial activities. Bad weatherWeather conditions that slow down or stop the operation, making it very risky. BaplieElectronic document showing stowage positions. |
BerthOperation by which a ship is secured to the berthing site, installing its warps or ropes in the berth's fastening cleats. BargeLarge boat, generally without a sail or engine, used during ships’ loading and unloading operations, as well as in port work and different services. It usually needs a tugboat to move. They are intended for river navigation. BayIn the stowage plan, it represents a series of cross sections of a vessel that constitute a bay. Bays are numbered from bow to stern, using odd numbers (01-03-05-07-09) for 20-foot containers; a 40-foot container occupies two 20-foot bays and uses even numbers./p> For example, a container located in bays 03/05 is usually represented by the number 04. |
BoomPart of the gantry crane, it is the metallic structure where the trolley moves. In a Reach Stacker, it is the mechanical arm located at the front of the Reach Stacker that extends and retracts, with a spreader located at the upper end. Bulk cargoSet of particles, non-enumerable grains, or liquids not packaged in a module independent of the means of transport, whose global identification is made by its nature, weight, and/or volume, and that due to its handling emits particulate matter into the environment harmful to human health. BowFront section of the vessel. |
Corrective actionAction taken to eliminate the cause of a nonconformity. CAL (Container Announcement List)Container list, which shows the identification of each module to be loaded or unloaded on a specific vessel. Cruise passengerAny person who pays for a ticket to travel on a cruise ship. Contamination surveyorRepresentative of the maritime authority on board a vessel during the intake, delivery, or transfer of fuels. CoversMaritime operations are delayed or halted due to the loading or unloading of a vessel cover. CaptainSuperior chief of the ship, in charge of its management and direction. It is vested with the authority, powers, and duties set forth in the "code of commerce" and other pertinent regulations. CargoArticles of any kind that are or will be transported in a container or otherwise. Containerized and non-containerized merchandise are included within this definition. Cargo announcementSAC-400 module to look up vessels and cargo scheduled to arrive. Cargo ownerLegal or natural person who owns the cargo. For imports, it is identified as the consignee, or who the transport document (b/l) is issued to. Containerized cargoCargo transferred to or from containerized vessels and stored in the same modules. Cabotage portA port that can only be used for operations between Colombian ports. Confined spacesAny space with limited space to enter/exit and unfavorable ventilation in which toxic or flammable contaminants may accumulate, or which may have an oxygen-deficient atmosphere and which is not intended to be continuously occupied by the worker. Container movementEffect produced on the container by loading, unloading, or mobilization with dock or yard port equipment. Movement is the physical unit for collection purposes. MSDS-Material Safety Data Sheets. Commercial RegistryIts purpose is to keep the registration of merchants and commercial establishments, as well as the registration of all acts, books, and documents when required by law. Commercial registration is done at the Chamber of Commerce. |
Check inThe process by which a receptionist registers the arrival of a customer at a hotel, airport, or port. Consequential damagesAll costs related to transportation, loss of business, loss of profits, etc., which may be incurred as a consequence of an accident or issue. Crane mobilizationMaritime operations may be delayed or halted due to unscheduled mobilization of dockside cranes, according to operation requirements. Cruise TerminalArea of the terminal designated for receiving and attending cruise ship passengers and crew members. Certification for safe work at heightsThis means having a certificate for being trained for safe work at heights or a certificate in that area of work. Certificate of existence and legal representationDocuments certifying that a specific person has been identified as the legal representative of a legal entity in the scope of its professional or commercial activity. CFS (Container Freight Station)Containerized cargo operations station where the processes of consolidation, deconsolidation, porting, stockpiling, and stacking of cargo coming from the modules or being taken to the modules are carried out. CombustibleAny material capable of violently releasing energy when oxidized, with gradual heat release. It involves the release of an energy from its potential form (binding energy) to a usable form. ConnectorAny certified equipment that allows the worker's harness to be attached to the anchorage point. Connections/disconnectionsConnection and disconnection to refrigerated containers both on board the vessels and in yards. ConsortiumAn economic association in which a number of companies seek to develop a joint activity through the creation of a new company, without losing their legal status. ContainerAny standardized 20', 40', 45' containers, including flat racks, platforms, climate controlled, refrigerated, and tanks. ComplaintExpression of criticism, protest, dissatisfaction, or disagreement by the client regarding an inadequate provision of service or irregular conduct by those involved. This does not entail a disbursement of money to the customer, but may result in a non-conforming service. |
Corrective maintenanceAll repair services and replacement of elements done on equipment with failures or defects, which affect the equipment’s availability for operation by limiting its proper functioning in the short or long term. Cross DockingThis activity consists of sending the goods directly from the production plant to the place of sale, passing through a warehouse where the cross docking operation is carried out. It is used to reduce costs and entry times for fast moving and perishable goods. For land transport, it is the procedure by which goods are unloaded from a vehicle (e.g. the truck in which it made the long-distance journey) and—without intermediate storage—are transferred to another vehicle (or container) to continue its journey or distributed to its destination. Crew memberAny person who is in the service of any means of transportation during the course of a commercial journey. Cut offTime in which the shipped goods must be properly prepared and documented at the marine terminal. This is stipulated by the different shipping lines’ operations manuals. CleatStructure where the moorings of a vessel are secured. ClaimThe right of any person to demand, request, or require a solution, whether for general or particular reasons, in reference to the improper provision of a service or delay in addressing a request as part of what was expected or agreed upon. The claim brings about a disbursement of money, either by exoneration, discount, refund, fines, collection of policies, or other. Customs brokerCustoms brokerage agents. Formerly called Customs Brokerage Company (SIA, as per its acronym in Spanish. Comprehensive social security systemBalanced set of public and private entities, rules, and procedures that make up the general regimes established for pensions, health, occupational risks, and complementary social services as defined in Law 100 of 1993. Customs brokerage companyLegal entity whose main corporate purpose is customs brokerage, for which it must obtain authorization from the DIAN. |
Damage reportList or report of damages caused to equipment, infrastructure, or vessels. DamageDamage, loss. Damaged cargoDelay or stoppage of the maritime operation caused because the mobilized cargo has some type of damage, such as holes, perforations, or other modification of its normal condition. Dangerous atmosphereAtmosphere that may expose workers to risk of death, serious injury, illness, or impaired ability to self-rescue in an unaided space due to oxygen deficiency, flammable gases, or toxic or irritating gases and vapors. Dock cranesRefers to gantry and mobile cranes. DeductibleValue to be assumed by the organization in the indemnities paid by the insurance. Departure draughtsA reading by the crew of the draught indicated at the bow and stern of a vessel when undocking from the site. Dock replacementDelay in the maritime operation caused by changes in the location of the dock or in the location of the crane. |
DemurragePenalty for delay and non-compliance with the agreed deadlines in the stevedoring/unloading operation, incurred by the stevedore with respect to the contracting party. DepartureA vessel leaving the port. De Facto PartnershipsA company that does not have its own legal personality and is independent of those who constitute it. As a general rule, de facto partnerships are not registered. However, if the de facto partnership has a commercial establishment, it must be registered within the month following the opening date. Delayed cargoPartial delivery of the cargo to the warehouse and/or cargo consignee under a defined sequence to optimize the operation of the wharfage company. DeconsolidationOpening the seal and doors of a container and emptying its contents. It includes all resources and activities necessary for the provision of such services. DisembarkationTransfer of cargo from the deck or hold of a vessel to land, including cargo moved for stowage or unstowage purposes. It includes all the resources and activities necessary for the provision of such service. DIANNational Directorate of Taxes and Customs. |
Direct withdrawal cargoCargo whose delivery between the shipper and the consignee, or its representative, is made without being stored at the port and is delivered directly to the transport vehicles after unloading. DocuwareA program that electronically manages documents and allows efficient and fast filing and recordkeeping on a computer. Duty freeAny legal person, authorized by the national customs office, that has a premises located in international airports to store and sell national or foreign merchandise that is exempt from customs duties to passengers in international transit or to national or foreign travelers leaving the country. Duty paidDefinition of sales of taxable items. DockA structure built in 'navigable' waters to facilitate the mooring and/or unmooring of vessels and the embarkation and/or disembarkation of merchandise or passengers. Dry cargoGoods that do not require refrigeration or any specific treatment, but must be under cover, as they cannot get wet. Products considered to be dry cargo are: footwear, textiles, toys, furniture, boxes, machinery, etc. |
E.I.R.Equipment Interchange Recipt. E.T.A. (estimated time of arrival)It is the declaration, by a ship agent, of the estimated date and time of arrival of a vessel. E.T.B. (estimated time of berthing)The estimated date and time a ship agent requests a vessel to berth at a berthing site. E.T.D. (estimated time of departure)It is the declaration, by a ship agent, of a vessel’s estimated departure date and time. |
Early passengersPassengers arriving at the port facility for embarkation before the time set by the cruise line. EdiexcelStandard electronic form supplied by shipping agencies that has the containers to be loaded or unloaded. Equipment damageTechnical failures of dockside cranes can cause delays or halt maritime operations. EPS (Public Healthcare Provider)Entities responsible for the affiliation and registration of their affiliates, as well as for the collection of their contributions (delegated by Fosyga). |
Electrical substationAn installation designed to modify and establish the voltage levels of an electrical infrastructure in order to facilitate the transport and distribution of electrical energy. Electronic contribution paymentsForm that can be filled out online. This allows users to make payments to the integral social security system electronically. ExplosivenessThis is the percentage of gases with respect to air, meaning the mixture may be explosive. |
Fall protection lanyardA system comprised of rope, webbing, cable, or other materials that allows the worker to be attached to the harness at the anchorage point. Its function is to stop a person's fall by absorbing the energy of the fall so that the maximum load on the worker is 900 pounds. F.C.L. (full container load)The condition of a container loaded with a single consignee’s goods and handled only by that consignee. Delivery from the shipper to the consignee or his/her representative must be made without the module being previously opened and emptied at the port premises. FairplayTool to obtain information on ports and shipping lines. Free warehousePlace authorized by the DIAN for the storage, exhibition, and sale of goods to travelers entering or leaving the national customs territory. |
Find400SAC400 module to check the information recorded and that serves as a support tool for the different processes carried out in the system. Firefighting equipmentEquipment used to extinguish any type of outbreak of fire during intake, delivery, or transfer. Focal pointPerson designated by the shipping lines to carry out the necessary operational coordination for the development and fulfillment of the operating programs at the terminal. Responsible for informing the shipping company of the stowage characteristics of the cargo to be loaded and unloaded, and for supervising the execution of the instructions to carry out these operations. |
Fosyga (solidarity and guarantee fund)Account under to the Ministry of Health managed by a fiduciary, without legal status or its own plant, whose resources are allocated for health investments. Fuel intakeReceipt of fuel or oil on board a vessel. It can be delivered by a tank truck or naval craft. Fuel deliveryProvision of fuel, using its own means, to another vessel, tank truck, or naval artifact. Full body harnessPersonal protective equipment designed to distribute the impact generated during a fall to various parts of the body. It is manufactured with properly secured straps and includes elements to connect equipment and secure it to an anchor point. It must be certified under a national or internationally accepted standard. |
GantryCrane movement on quay rails driven by an electro-mechanical system. Gantry craneEquipment composed of a metallic structure with a gantry design, used for lifting and moving containers and cargo. General Power of AttorneyConferred for all business of the mandator. |
General Superintendence of PortsEntity in charge of implementing policies, programs, projects, rules, and regulations related to maritime port activity. As an entity that is part of the national transportation system—in charge of presenting proposals for port sector development—it has a major role in defining integrated coastal management policies. The Superintendency must submit all its executive and administrative acts to the environmental rules and regulations established by both the Ministry of the Environment and the Regional Autonomous Corporations in each area of its jurisdiction. For this reason, when granting concessions for the use of beaches and low tide areas to both public and private port companies—which intend to develop ports, docks, or piers in these sites—the regulation of the concession regime must be subject to the respective environmental licenses, permits, and authorizations granted by the environmental authorities. Regarding port work of public interest, the Superintendency must previously consult with Dimar and the environmental authorities on the convenience, necessity, and mechanisms to mitigate the environmental impact generated by that type of work. . |
GRTGross Register Tonnage. General cargoAny type of non-liquid or solid bulk cargo whose nature, form, packaging, or standardized condition determines how it is handled, stored, and transported. General breakbulk cargoAll general cargo, except containerized cargo. |
Hose connectionThe action of joining or connecting the tank where the fuel will be stored by means of an appropriate hose to the vehicle that transports it. |
Hook (crane or jib)A vessel element located at the end of forklifts (cranes, winches, or jib cranes) used to attach or hook props used to load or unload cargo. Eventually, it is used as a reference point to outline the breakdown of responsibilities over the cargo, in the different types of freight contracts. |
Hot workAny work involving the use of open flame, arc welding, cutting with oxy-acetylene equipment, grinding, and work on power sites. |
ICG front retailIT tool that processes and records transactional information on sales made at the cruise terminal's duty paid stores. In-bond warehouseA specific place, under the customs authority’s control, where imported goods or goods to be exported are temporarily located. These are not subject to import duties or customs service fees. They are also called bonded warehouses. ICG managerComputer tool that processes and registers transactional information of sales and inventories of the duty free store. ICAInternational Cargo Agents. IssueMinor event or accident, which apparently has no responsible party or record of how it happened. IMDGInternational Maritime Dangerous Goods Code. IMOAcronym for the International Maritime Organization. IMO CargoMerchandise classified as such by the International Maritime Organization, as described in the International Maritime Dangerous Goods Code. ISPS CodeAgreement of the International Maritime Organization (IMO) as a security measure against terrorism and illicit acts of a global nature with the possibility of occurring in the maritime sector. |
IMSIntegrated Management System. Improvement actionAfter analyzing and identifying the causes, this is an action taken to eliminate a detected deviation or other undesired situation. Independent cargo (PSM)Cargo that does not require the use of a vehicle for its transportation. IncidentAn event that causes an accident or has the potential to become an accident. IndemnificationPayment for financial loss or damage. Indirect withdrawal cargoCargo whose delivery between the shipper and the consignee, or its representative, is done through a warehouse and, after unloading, is deposited in the port’s storage area. ImmobilizationsRequests to block merchandise made by the competent authority. Inspection and visit by authoritiesRefers to a stop or delay of the maritime operation caused by inspections or visits made by the authorities. InstructionsDocument that specifically describes in detail how to develop a specific activity (tasks, principles, rules, and techniques), in order to guarantee its effectiveness and control. It is usually derived from a procedure. |
Intermediary companiesThose that carry out activities for clients who own cargo by means of mandate, power of attorney, transport contract, or other document. For example, customs brokers, shipping agents, shippers, international shippers, consolidators, and, in general, port service providers. In-transit cargoCargo unloaded from a vessel to the port to later be loaded onto another vessel or means without having been verified as having temporarily or partially left the primary zone to be transported to its final destination. These are foreign goods passing through the country, when this is part of a total journey that begins abroad and must be completed abroad. InterchangePhysical inspection of the containers, where the containers’ condition is determined during reception and delivery, which is carried out by a qualified inspector. International vessel registrationVessel registration number issued by Lloyd's register of shipping, London. Iso CodeInternational standard for assigning a unique code to cargo containers. ItracksVehicle inventory control software. |
JiraIt is a web application used to place service orders for software support. |
LashingFastening of the cargo to the vessel’s structure, which includes personnel and materials to carry out this activity. Materials may be provided by the customer, the shipper, the vessel, or the stevedore, depending on the nature of the agreement. L.C.L. (less than container load)Condition of a container loaded with merchandise belonging one or more consignees, handled by the carrier. The delivery of the cargo from the shipper or transporter to the consignee or his/her representative must be made after the module has been emptied at the port premises. Landing operatorCompany in charge of the shipping process. |
Legal entityCollective or legal entity resulting from the association of individuals, which is independent of the individuals that comprise it and has legal status. Legalized merchandiseMerchandise that is salvaged by means of a legalization declaration within one month of being abandoned. Locking moduleComputerized tool that allows for users to block or make inquiries about cargo. |
LoadingMoving a container or cargo from the port to a vessel. Legal statusCorporations or associations that form a group of persons of real or physical existence. Liner cargoCargo whose stowage/unloading on a given vessel is done by the shipowner or his/her representative. Lloyds and scaleUnique international identification number for each cargo vessel, and sequence of berths in the same port. |
MandateConsensual contract by which one of the parties, called the mandator, entrusts its representation, the performance of a service, or the management of a business to another person, called the agent. ManifestIt is the document that supports the transportation of merchandise before the different authorities, when these are mobilized in public service vehicles, by contracting legally constituted cargo transportation companies authorized by the Ministry of Transportation. Maritime AuthorityEntity that executes the government's maritime policy on behalf of the State. It authorizes, directs, coordinates, controls, and monitors the development of maritime and fluvial activities in its jurisdiction and determines the requirements for registering, granting, and renewing the licenses of natural and legal persons engaged in such activities. Currently, it is made up of the General Maritime Directorate and its port captaincies. When deemed necessary, the national maritime authority, with respect to the maritime and inland waterway pilotage activity, shall exercise its functions in coordination with the entity in charge of monitoring and controlling port terminals. Maritime unloading of merchandiseIt consists of unstowing and placing the cargo on the dead center of the crane on board the ship, lifting and unloading the cargo onto the ship's deck, and lowering it onto the dock or onto the means of transport (truck). The cargo is free of rigging. Maneuvering ropeAny of the ropes used on board, which, depending on their thickness, consist of two, three, or four strands. This one in particular is strong enough to support the movement of a larger vessel. Main or reducing electrical substationAn electrical substation designed to reduce the voltage level to values usually ranging from 13.2, 15, 20, 45, or 66 kilowatts. In addition, it provides power to the distribution network. |
Maintenance planSet of activities that allow constant control of equipment, components, and/or installations. It includes conservation, repair, restoration, and overhaul work necessary to ensure the system functions properly in the correct conditions. Mobile craneEquipment composed of a vertical metallic structure, supported by four outriggers, which has a reticulated boom and is used to lift and move containerized or non-containerized cargo. ManeuverMovement of the vessel in the water. Generic name given to a set of ropes and/or rigging. MappingParameterization of the items in which the characteristics of the product are established as reference, price (in dollars), type of item, purchase tax rate, sales tax rate, cost (in Colombian pesos). MARPOL 73/78International Convention for the Prevention of Pollution from Ships (1973) and its respective protocol (1978) with subsequent amendments. Master-keyPort entry card that can be used to generate multiple entries and multiple exits. It is used for special processing in different cases. MaximoA system that provides complete support for asset, maintenance, resource, and parts supply chain management needs. |
Maximum lengthLength of the vessel measured in its longitudinal plane between the furthest protruding points from bow to stern. Measured in meters. MobilizationsAuthorizations for the release of goods immobilized by the competent authority. Mty (empty container)Abbreviation for an empty container. MuiscaAcronym for the Single Revenue, Services, and Automatic Control Model. Ministry of National Defense PortA port permanently constituted or operated by the Nation, through the Ministry of National Defense. Maritime agencyRepresentative of the vessel in a given port. It is responsible for notifying and processing docking and undocking permits before the competent authorities. It also informs port operators of the vessels’ docking and departure times. MooringOperation consisting of securing the vessel to the dock front by means of warps, ropes, chains, or cables, including all land resources and activities necessary for the provision of such services. |
Naval vesselsAny floating construction (other than a ship) auxiliary to navigation but not intended for navigation, although it may move on the water to accomplish its specific purposes. Natural personIndividual. Non-conforming product or serviceIt is a service or product that fails to comply with a requirement established with the customer. |
Non-owner operating travel agencyTravel agency operators that are not commercially related to the cruise lines and that provide services to independent tourists. These agencies are classified as:
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Notice of readiness (NOR)Letter issued by the ship's captain, in the case of ocean cargoes, addressed to shippers and consignees, informing them that the vessel is ready to start loading/unloading operations. |
Oil record bookFuel log book. Official PortA port whose infrastructure belongs to a port company in which a public entity owns more than 50% of the capital. Official ports may be public service or private service ports. |
Operating AgencyMaritime agency in charge of looking after the interests of the shipping line that owns the vessel. Oversized cargoCargo that exceeds the normal margins of the containers or packaging used for this type of cargo, making it difficult to handle and stack in the storage areas. In addition, moving this cargo requires special equipment, accessories, or resources, and also requires additional supervision and safety standards in its operation. |
Packing listDocument detailing the contents and identification of the cargo inside a container and, eventually, the position it occupies in the module. Power shortageMaritime operations are delayed or halted because of a failure to supply the dockside cranes with the electricity required to operate them. Port maneuverAssistance provided by a tugboat to a vessel in a specific port. It can be considered from vessel escort to assistance in arriving at or departing from a marine terminal. Port clearanceInstance in which the vessel is authorized for entry by the maritime authority, an act that allows the stowage/unstowage operations and embarkation/disembarkation of passengers and/or crew members to start. Port operatorCompany that provides services in the ports—directly related to the port entity—such as loading and unloading, storage, pilotage, towing, stevedoring, loading and unloading, ground handling or porterage of cargo, dredging, classification, surveying, and utilities. Port equipmentGroups of equipment operating in the port. Pre-operational meetingGathering of personnel involved in the port operation of a vessel in order to coordinate and give instructions on the activities to be carried out. Port activityPort activities, construction, operation, and administration of ports and port terminals, as well as filling, dredging, and ocean engineering work are considered port activities. In general, these are all activities carried out in ports and port terminals, wharfs, buildings on beaches and low tide areas, and on riverbanks where there are port facilities. Port AuthorityThey are port authorities within the scope of their respective competences. Port societyCorporations incorporated with private, public, or mixed capital, whose corporate purpose is to invest in the construction and maintenance of ports and their administration. Port societies may also provide loading and unloading services, port storage services, and other services directly related to port activities. The commercial registration is mandatory and must be done within the month following the company’s incorporation or operation permit.
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Preventive maintenanceAll services of systematic inspections, adjustments, conservation, and elimination of defects, which seek to reduce the frequency and impact of failures without affecting the equipment’s availability. This type of maintenance allows work to be planned so that assets are kept running efficiently. Preventive actionAction taken to eliminate the cause of a potential nonconformity or other potentially undesirable situation. Port ClearanceDocument generated by the port authorities at the ship's dispatch, which authorizes the vessel's departure. Port usersShipowners, cargo owners, port operators and, in general, any person who uses the facilities or receives services at the port. PFA (Pension Fund Administrators)An entity whose objective is to manage its members’ pension savings and maximize them in order to provide the best possible income when they stop working. Planned inspectionsSystematic tour of a complete area, with a broad and comprehensive approach. These inspections may involve reviews of company equipment, tools, and materials and their use by employees, supplemented by observation of tasks. Pila (Integrated Contribution Settlement Form)System that allows contributors to make the integrated payment of social security and other parafiscal contributions, either electronically or over the phone. PilotExperienced seaman who drives vessels in dangerous or heavily trafficked waters, such as harbors, narrow channels, or rivers. Personal protective equipmentAs applicable, this includes life vests, safety harnesses, helmets, protective shoes, safety goggles, gloves, ear plugs, and respirators. ProcedureDocument that contains the description of the activities in a process, and includes the what, how, and who required for each activity. |
ProcessA set of sequential and interdependent phases or stages that transform input elements into output elements. Port services providerNatural or legal person engaged in providing port services to port operators registered at the terminal. PortIt is the set of physical elements—including work, access channels, and service facilities—that take advantage of an area with favorable conditions on the coast or river bank, to carry out loading and unloading operations of all kinds of vessels and exchange of merchandise between land, maritime, and/or river traffic. The port contains port terminals, docks, and piers. Port concessionAdministrative contract by virtue of which the Nation, through the General Superintendence of Ports, allows a port company to temporarily and exclusively occupy and use the beaches, low tide lands, and accessory areas to build and operate a port. This is done in exchange for an economic consideration in favor of the country and the municipalities or districts where the ports operate. Port servicesFor the purposes of these regulations, port services are understood to be those derived from the definition given for port activity in Article 3 of these regulations. Likewise, the classification of port services of Resolution 0478 of 1999 issued by the Superintendence of Ports and Transportation is taken into account. Private service portA port where services are provided only to companies legally or economically bound to the port company that owns the infrastructure. Public service portA port where services are provided to all who are willing to pay the fees and comply with operation conditions. Port enabled for foreign tradeA port for foreign trade operations. Private portA port whose infrastructure belongs to a port company in which individuals own more than 50% of the capital. Private ports may be public service or private service ports. Push pointSection where the tugboat approach and apply pressure on the hull to move the vessel. |
RailingBarrier installed at the edge of a site to prevent the possibility of a fall. It must guarantee a load-bearing capacity and have a top grab rail—a barrier placed at ground level to prevent objects from falling—and an intermediate rail or barrier to prevent people from passing between the top rail and the bottom barrier. Refrigerated cargoCargo stored at a controlled temperature. RDTrucks with trailers. Reach StackerVehicle equipment used for stacking containers. In its front part it has a boom that extends and retracts, and has a spreader at its upper end. Recap in SPARCSSummary created by the SPARCS system that lists the containers in a vessel that need to be unloaded, loaded, and stowed. |
Refrigerated containersAlso known as reefer containers. They are used to transport goods at low temperatures, such as fruit, flowers, vegetables, meats, and dairy products. These have a complete and integral refrigeration machine that is capable of maintaining internal temperatures between 25 and -25 degrees Celsius. RecoveryCollection of the value paid to as a consequence of the damages to the responsible third parties. Request or suggestionProposal, idea, or indication presented by a client to influence or improve a process related to the provision of the service or the performance of the organization in this task. Return temperatureInternal container temperature. |
River portA port located on the banks of a navigable waterway, suitable and conditioned for river activities. RequirementAn established need or expectation, usually implicit or mandatory. Report on inconsistencies or irregularitiesDocument by means of which shortages, surpluses, or irregularities found between the data consigned in the transport document and the state of the merchandise received are recorded. RowLongitudinal sections are represented by number systems assigned from sea to land. RTGAcronym for rubber-tired gantry. It is a diesel electric gantry crane, supported on rubber tires with an adjustable telescopic spreader, used for lifting, moving, and stacking containers. |
SAShipment authorization. SAC-400The organization’s computerized administrative system for cargo. SARShipping Authorization Request. SalesforceCRM (customer relationship management) software that manages customer service interactions with users. SalvageAssistance provided to a vessel when a loss, accident, or failure occurs or when the vessel is in danger of loss. Salvage (insurance)Items damaged by an accident that can be sold to reduce the loss. Insurance or policyA contract whereby the organization transfers the risks of accidents or potential claims to an insurer by means of an established premium. SealSecurity seal, a type of lock, with a number, used on containers to secure cargo. Scheduling appointment controlSPRCOnline module to consult availability of appointments for container withdrawal. ShipownerA person who commercially or non-commercially operates a ship or naval vessel, and who is responsible for its navigation. In terms of ownership, the shipowner may or may not be the owner of the vessel. ShipExtent and limits of an audit. Scope of the auditExtent and limits of an audit. Shipping documents and instructionsDelay or halt of maritime operations as a result of an order given by the shipping line the vessel is operating for, or due to any inconvenience with the documents of any cargo being moved in the operation. Shipowner or captainA natural or legal person, which may or may not be the owner of the vessel, who operates the vessel and dispatches on its behalf. SeverityA term that refers to the level of severity or criticality of an incident or accident.. Service numberIt is the unique number assigned by sac400 to individually identify each activity with the client regarding cargo entered at the port for import or export. The purpose of this is to group and invoice the services provided while at the port. Shore excursionsShore excursions organized, on behalf of a cruise line, by independent organizations that carry out the various tours in the destination cities. Shore passDocument stamped by the immigration authorities to allow a ship's crew members to leave the port. |
Ship agent or shipping agentA natural or legal person who acts in the name and on behalf of the shipowner (the owner or captain of a vessel), for all acts and/or formalities concerning vessel services in the port of consignment. SimulationSimulation that measures the behavior of the personnel in charge of following spill procedures. It tests their reaction to special situations, which are structured as closely as possible to real emergencies. Seized merchandisePrecautionary measure that involves the customs authority withholding merchandise. SiriusContecar's computer system. SisnarSystem for managing issues, accidents, and claims. Sopep (Shipboard Marine Pollution Emergency Plans)Shipboard Marine Pollution Emergency Plans. This is the emergency plan for fuel spills produced by ships. Sortie containerEquipment or physical installation used to preserve the cold chain of perishable products that need to be refrigerated and/or frozen. Spot inspectionsInspections of a company’s specific area or equipment, with a broad approach, trying to identify as many substandard conditions as possible. Special treatment refrigerated containersThey are containers that use refrigeration techniques in order to control the internal atmospheres of the container, thus seeking to preserve product conditions. There are different technologies such as afam, autofresh, transfresh, purefresh, maxtend, cold treatment, extrafresh, xtendfresh, and others. SPARCSComputer system used as a support tool for planning, implementing, and monitoring the operations of a container terminal. It integrates, in real time, all container transfer activities from a vessel to the storage modules or vice versa, as well as container movement activities in the yard. SPRCOnlineIT tool that the Port of Cartagena Organization offers to its customers and users. It is used for them to exchange information, documents, and transactions necessary for the entry and withdrawal of cargo, without the need to travel to the port offices and without presenting physical documents. SpreaderSeparator used as a rigging device between the crane and the load to move the containers. |
StaffLogistical support personnel used by the operating travel agencies. Stowage planDocument containing the graphic representation of the arrangement of the cargo in the holds of the vessel, including the respective tonnages. Special or specific power of attorneyThat which is conferred or exercised in one or more specifically determined matters. SternRear section of the vessel. StandardA document that describes in detail the rules or techniques that must be complied with for an activity or task. StowageMovement of the merchandise from the time they are suspended on the side of the vessel until they are definitively placed on board so that they cannot move or be damaged or deteriorated, occupying as little space as possible and arranged so that they can subsequently be handled easily. It is the stowage of cargo inside the holds of a ship or on its deck. It includes all resources and activities necessary for the provision of such services. SignalerPerson in charge of physically signaling or giving radio instructions to the crane operator about the movements to be made. This person should be located in a place visible to the crane operator. Secondary electrical substation or transformer stationAn electrical installation that receives power at high voltage (30 kV) or medium voltage (10, 15, or 20 kV) and delivers it at medium or low voltage for final use, usually 400 volts in three-phase and 230 in single-phase. SOPEP spill kitEquipment composed of elements used to prevent fuel spills. Syga and ComexCustoms information systems (DIAN). Sub-standard conditionsConditions of low operational safety that are high risk or entail imminent danger, which imply that the operation is delayed or stopped until it meets the established safety standards. Special cargoCargo or container whose dimensions are outside the standard one or two TEUs. Stability and stowageWhen a vessel is heeled, or heeled over, this may cause operational delays due to the change in position of the containers in reference to the spreader of the dockside cranes. StubsAuthorizations for emptying, filling, inspections, and cargo movements. |
TAGInternal number for the identification of a truck circulating in the port. TarificadorSAC-400 module in which all commercial agreements and invoicing conditions with customers are recorded, which are automatically reflected in the service invoices. Towing maneuverThis is carried out in order to assist a vessel or naval craft that does not have its own propulsion mechanism, either when exiting or entering ports, or when crossing through restricted waters. TallyControl of the quantity and condition of the merchandise transported by a vessel, which is carried out during loading and unloading operations by specialized personnel. The tally is the SPRC’s official document certifying the receipt and clearance of all merchandise entering or leaving the port facilities. There are several types of tally. Toxic atmosphereAtmosphere containing one or more gases or vapors in a concentration that is hazardous to health if breathed. Tally ManagerEmployee or trusted person of the company or of the stevedoring/unloading company who is in charge of documenting the merchandise transferred from the merchant ships, its reception, and delivery to customers or port warehouses. TerminalArea comprising the port facilities and accessory and adjacent areas given in concession to the Cartagena Regional Port Society and stipulated in concession contract No. 007 of July 8, 1993, as amended. Temperature chartWhen a customer ships perishable cargo, written instructions must be sent to the ship's captain about how to proceed with the goods, what temperature they need to be transported at, what variation of the cargo is allowed, etc. |
Travel AgenciesAuthorized commercial enterprises constituted by natural or legal persons who are professionally engaged in the exercise of tourism activities. They are aimed at providing services directly or as intermediaries between travelers and service providers. Travel agency operatorsCommercial companies constituted by natural or legal persons who are professionally engaged in the operation of tourism plans. Terminal cut offDate and time at which the port stipulates that all cargo to be loaded on a vessel must be physically inside the port, ready, properly documented, and cleared. Note: The "terminal cut off" is different from the "cut off" established by the shipping lines. TierIt represents the height of the container inside the module. These are counted by twos, starting from height 02 and continuing through 04, 06, 08, and so on. Tier (2)It is the vertical column formed by a series of levels. Container stowage below deck is numbered evenly ascending from the bottom of the mn (02-04-06-08-10-12) and above deck evenly, but is preceded by 8 or 9 (82-84-86-88-90-92). TIP (Truck In Progress)Truck awaiting an operation, according to SPARCS. |
To ComeAt SPARCS, containers (full or empty) announced for inland entry to the port facility. Tank truckVehicle in charge of transporting and delivering fuel to the vessel. TransferCustoms procedure whereby goods are transferred, under customs control, from one transport unit to another, or to the same unit on a different journey, so that they may continue to their destination in another country. Fuel transferMovement of fuels from one tank to another tank on the same vessel. TrolleyMetallic structure with wheels that serves as a trolley to move the cargo hanging from the boom of the crane. Movement only with the boom. Twist lockDevice for securing containers on trucks. TycaThird party module and access control of the SAC-400. Tourism service providerNatural or legal person registered in the national tourism registry which provides, intermediates, or contracts the provision of the services referred to in the general tourism law (Law 300 of 1996, Title viii, Chapter i, Articles 61 and 62) with the tourist. TugboatVessel specially built for towing ships and/or naval artifacts. |
UPSDevice that has two basic functions. On the one hand, its batteries can provide electrical energy to all the devices connected to it in the event of an absence in the supply of electrical energy through the network. On the other hand, it improves the quality of the electrical power supplied to the connected cargo by filtering voltage oscillations, thus providing a constant voltage. UnloadingMoving a container or cargo from the vessel to the port. |
UnstowageMovement of the cargo from its location at the ship's edge until it is suspended on the ship's side for unloading. It means the unloading of cargo inside the holds of a vessel or on its deck, and includes all the resources and activities necessary for the provision of such service. UnlashingRelease of the cargo from the elements securing it to the vessel. It includes all the resources and activities necessary for the provision of such service. |
UsersShipowners, shipping agents, cargo owners, customs agencies, shippers, port operators, tour operators, contractors, and in general all persons who use the port facilities or receive services from the cruise terminal. UVIUnique vessel identifier. Corresponds to a consecutive number that is assigned by the system when a vessel’s arrival announcement is registered. |
VansA van is a cargo vehicle whose storage area is located at the rear. The van differs from a container truck (18 wheeler) in that it has a smaller number of axles and its storage area is fixed to the body. Since the determining factor in differentiating between types of trucks and vehicles at the port is the type of cargo they can carry, it is understood that a cargo truck that does not have the capacity to load a container is also called a van for in-port operations. |
VINVehicle identification number. VesselIt is any construction intended for navigation, whatever its class or dimension. |
Vessel (2)A ship with the ability to stay afloat, which may be propelled by one or two engines. Vessel receptionSet of tasks and actions to administratively receive a vessel at the port until it is ready to be attended by the operators or receive port clearance. |
Waiting for trucks to unloadMaritime operations are delayed or halted when waiting for the trucks that are receiving the containers from the dockside cranes. |
Waiting for loadingMaritime operations are delayed or halted when waiting for trucks carrying containers or cargo to be unloaded by cranes to the vessel. Witness (internal or external)Person who witnesses an accident or incident and can provide information about what happened. |
Work at heights (TSA)Any work, labor, or task that is performed at a height of 1.5 meters or more, under dangerous conditions that could affect the worker in an eventual fall, such as areas with obstacles, dangerous edges, protruding or sharp elements, power systems, moving machinery, or others. |